Advancing today’s discoveries to improve health for all.

Research Support Series: Securing Industry Support for Your Research

Is LifeScale the Right Tool for Your Research?

computer data cloud

Is LifeScale the Right Tool for Your Research?

LifeScale is designed to simplify access to clinical data for research by providing access to the broad data it holds without the need to perfectly specify what you’re looking for up front. This both accelerates access to data and eliminates the requirement that you know precisely what data you need before getting underway with exploration and analysis.

Unlike requesting data via the Honest Broker process, access to LifeScale requires approval by the LifeScale Governing Board and signing a Data Use Agreement (DUA). Access to LifeScale grants you access to all of the LifeScale Core Data.

Should you ultimately need identified data to conduct a study, you can complete exploratory analyses in LifeScale’s coded limited dataset, identifying all the data you need, then submit your analysis code and an IRB-approved protocol for identified data access via the Honest Broker process to obtain identified data. This is especially useful when identified data is ultimately needed but exploration is required to identify the variables needed for an analysis.

When you’ve created something within the LifeScale environment that you want to move or copy out of the environment, such as tables and figures for a manuscrip, an Honest Broker designated by the LifeScale Governing Board reviews it.

Existing Use Cases Include:

  • Predictive modeling in oncology
  • Risk assessment for surgery
  • Chronic disease research (e.g., eye disease, asthma)
  • Machine learning applications (e.g., LLM evaluation, fairness-aware AI)

LifeScale may be the right fit if you want to:

  • use structured clinical data across time
  • integrate social, clinical, and behavioral data sources
  • collaborate in a secure cloud workspace
  • analyze large datasets using R, Python, SAS or Scala

Other tools may be a better fit if you:

  • prefer drag-and-drop tools and want to avoid writing code
  • need rapid access to patient counts for feasibility and cohort discovery
  • need real-time EHR data
  • need quick exploratory analysis of prepared data
  • need access to data not available in LifeScale

To determine if LifeScale is the right tool for your research, you can schedule a LifeScale Consultation with the Triage Team by emailing lifescale@osumc.edu or attend an upcoming Office Hours session.

Next, take a look at what knowledge and skills you and your team will need to be effective LifeScale users.


 

 

LifeScale Data and Governance

LifeScale Data and Governance

Datasets

Data in LifeScale comprise two categories: LifeScale Core Data and LifeScale Bring Your Own Data (BYOD).

LifeScale Core Data are the data accessible to all LifeScale users, and are supported by the LifeScale Team. Core Data includes data from:

  • The Ohio State University Wexner Medical Center
  • Nationwide Children's Hospital
  • Ohio Opportunity Index and Ohio Children’s Opportunity Index (area-level social determinants of health)

Information about LifeScale BYOD is available by contacting the LifeScale Team at lifescale@osumc.edu.

LifeScale Governance

The LifeScale Governing Board serves as organizational stewards and is responsible for reviewing access requests, proposed data changes and disclosures.

LifeScale Leadership

Timothy Huerta, PhD

CRIO and Associate Dean for Research Information Technology, The Ohio State University College of Medicine and Wexner Medical Center

Chris Bartlett, PhD

Associate Chief Data Sciences Officer, Abigail Wexner Research Institute at Nationwide Children’s Hospital
Professor of Pediatrics and Biomedical Informatics, The Ohio State University College of Medicine

How to Use LifeScale

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How to Use LifeScale

Accessing LifeScale

LifeScale can be accessed via any web browser from any device on the medical network, from anywhere in the world on a medical center device via the medical center VPN, or from anywhere in the world on nearly any device using Horizon.

Google Chrome is the recommended browser.

Log in using your medical center userID and password.

Once logged in, you can view the available tables comprising the LifeScale Core Data under ‘filteredaccessx’.

Analysis Tools in LifeScale

Within the Databricks environment, you can use Python, R, SQL and Scala.

Guidelines for Saving Data, Files and Notebooks

To assist you and your team in efficiently utilizing the Databricks system, we recommend referring to the following links for detailed instructions on saving data, files, and notebooks:

  1. Delta Tables Tutorial: This tutorial provides comprehensive guidance on working with Delta Lake, including creating and managing Delta tables, which are the default table format in Databricks.​
  2. SQL Reference for Volumes: The SQL reference for volumes offers insights into leveraging volumes for storage within the Databricks environment.
  3. Unity Catalog Volumes Documentation: Unity Catalog Volumes enable governance over non-tabular datasets by representing logical storage units in cloud object storage. This documentation explains how to create and manage volumes for organizing and storing files within Databricks.

Exporting From LifeScale

When you’ve created something within the LifeScale environment that you want to move or copy out of the environment, such as tables and figures for a manuscript, an Honest Broker designated by the LifeScale Governing Board reviews it.

Getting Access to LifeScale

The steps below explain how to get access to LifeScale

Once you have concluded that LifeScale is the right tool for your needs and that you and your team are equipped to use it, the next step is requesting access:

  1. Request access: Complete the intake form.
  2. The LifeScale Team triages your request: The LifeScale Team receives the request and checks if it is complete. If it is not, the LifeScale Team will contact you to schedule a consultation.
  3. The LifeScale Governing Board reviews your request: The LifeScale Team sends the completed request to the LifeScale Governing Board, who will review and adjudicate the request. Approved requests proceed and any rejections will include the reason(s) for rejection as well as guidance for resubmission.
  4. The LifeScale Team gets things ready for you: Upon approval, the LifeScale Team builds the LifeScale Workspace, assigns access privileges and delivers a detailed welcome messages to the Project PI.

All communications are conducted via email, and lifescale@osumc.edu is the point of contact for all LifeScale matters.

This process, start to end, generally requires at least four weeks to complete. In the meantime, you may need to obtain medical center guest accounts for any members of your team who do not currently have a medical center computing userID and password.

Getting Ready for LifeScale

Man downloading files on computer

LifeScale

In addition to evaluating whether LifeScale is the right tool for your needs, please review what’s needed to be an effective LifeScale user.

Prerequisites to Access LifeScale

There are formal prerequisites for accessing LifeScale, and there are knowledge/skill-based prerequisites for being an effective LifeScale user.

Formal Prerequisites

Compliant access to LifeScale requires completing and maintaining the following throughout your period of use. Certifications/evidence of completion of these requirements will be requested from you and your team as part of the LifeScale intake process.

An IRB approval letter is required if you are an Nationwide Children's Hospital employee, are requesting Nationwide Children's data or are requesting to add new data to LifeScale. Please contact lifescale@osumc.edu with any questions about this requirement and how to best meet it. No such letter is required for Ohio State employees who are not requesting Nationwide Children's data or new data.

LifeScale Requires LifeSkills

Other than the formal prequisites , you should be comfortable with:

  • Epic’s Caboodle data model
  • Databricks tools and workspace navigation, including fundamentals of computational notebooks
  • Writing code in Python, R, SQL or Scala and using markdown for formatting
  • The responsible and secure handling of sensitive health data - HIPAA and Ohio State Institutional Data Training Required for access to Ohio State Health System Data in LifeScale

Getting Started with Azure Databricks

If you or your team members are new to Databricks, we recommend reviewing the following guide to familiarize yourself with the platform's interface and core functionalities:

Databricks UI and BasicsThis guide provides an overview of the Databricks workspace, how to navigate the UI, manage notebooks and use essential features. By following this guide, your team can quickly become proficient in using Databricks for research and collaboration.

Now that you’ve evaluated whether LifeScale is the right tool for your needs and what you’ll need to be effective using it, review how to get access to LifeScale.

2026 CTSI Translational Science Pilot Award Timeline

2026 CTSI Translational Science Pilot Award Timeline

Release Date

August 15, 2025
Request for applications is released.

Pre-Application Due Date

September 19, 2025
Pre-application must be submitted by this date to be considered.

Invitation to Full Application

September 30, 2025
Pre-applications selected to advance to submit full applications will be notified by this date.

Full Application Due

October 31, 2025
Completed applications are due.

CTSI Review

December 2025
The CTSI will review all completed applications to determine awards.

Funding Decisions

January 31, 2026
Funding decisions will be made by the end of January 2026.

Grant Start Date*

August 1, 2026
*Start date is contingent upon NCATS Prior Approval

CTSI Translational Science Pilot Award RFA

CTSI Translational Science Pilot Award RFA

Please read all of the Request For Application instructions below before submitting your application.

The Clinical Translational Science Pilot Program (CTSP) at The Ohio State University’s Clinical and Translational Science Institute (CTSI), is now accepting applications for the 2026 CTSI Translational Science Pilot Award, funded through the NIH CTSA award. The goal of the Translational Science Pilot Award is to fund highly meritorious research for the development of preliminary data to enable researchers to be competitive in applying for extramural funding that advances clinical and translational science.

This request for applications (RFA) is designed to stimulate and support transformative, innovative, interdisciplinary studies that seek to advance team science, implementation science, inter-institutional partnerships and/or community partnerships through understanding and addressing the biological, behavioral, environmental, sociocultural and structural factors that influence chronic disease management. 

Successful translational science studies can emphasize specific clinical and translational research area, but must be designed to develop or test a translational science-directed hypothesis with potential for broader application that addresses a barrier to the progression of turning observations in the laboratory, clinic and community into interventions that improve the health of individuals or the population health. Through employing one or more translational science principles, a translational science-directed hypothesis should generate a scientific, operational, financial or administrative innovation that addresses longstanding challenges along the translational research pipeline, transforming the way that research is done, making it faster, more efficient and more impactful. For more information on translational science and the scientific and operational principles of translational science, please see Faupel-Badger JM, Vogel AL, Austin CP, Rutter JL. Advancing translational science education. Clin Transl Sci. 2022 Nov;15(11):2555-2566. PMID: 36045637.

In alignment with NIH priorities that include Executive Order 14212, which established the President’s Make America Healthy Again (MAHA) Commission, the CTSI is seeking applications for projects focused on chronic disease prevention and management. The CTSI invites proposals that address the root causes, early detection or innovative interventions for chronic conditions and their complications that affect children and/or adults. 

Projects may examine clinical and translational science questions for individual-level, community-level or structural determinants of chronic disease risk, including but not limited to diet and nutrition, physical activity, environmental exposures, medication and vaccine overuse, healthcare access and social determinants of health. Proposals that incorporate multidisciplinary, community-engaged or policy-informed approaches are encouraged, as are those that consider the life course, from early childhood through older adulthood.

CTSI Pilot funding is made available through the Clinical and Translational Science Awards (CTSA) program awarded to The Ohio State University by the National Center for Advancing Translational Sciences (NCATS). The NIH CTSA Funding Opportunity Announcement (PAR-21-293) stipulates that pilot studies funded through the CTSAs must be focused on translational science and understanding the scientific or operational principles underlying a step of the translational process, with the goal of developing generalizable solutions to accelerate translational research. 

The ultimate goal of this RFA is to strengthen efforts by The Ohio State University researchers in advancing clinical and translational science that aims to improve health for all. 

NIH rules require that CTSA pilot funding recipients may not have more than one year of funding under this mechanism (i.e. no cost extensions are not allowed), and thus proposals should clearly be achievable within 12 months. As such, investigators are encouraged to consider how proposing more than one aim impacts the feasibility of completing their work in the allocated timeframe. Feasibility for the work to be completed within 12 months will be an important review criterion. 

Eligibility Criteria

  • Applicants must have Principal Investigator (PI) status as defined by The Ohio State University or Nationwide Children’s Hospital.
  • Applicants have not received a CTSI pilot grant award or Clinical and Translational Science Research (CTSR) award within 24 months prior to the pre-application deadline September 19, 2025.
  • Proposal for preliminary research that can be completed within one year with a high probability of obtaining future external funding.
  • Development of new concepts, methods, technologies or research practices that drive and/or facilitate translational science beyond the research area of the proposal. Such proposals should clearly identify translational science challenges or barriers that their proposal addresses.

Application Requirements

A pre-application is required and must be submitted online through the REDCap form available here. The pre-application includes the following: 

  • 2026 CTSI Translation Science Pilot Award REDCap Application Form
  • Research plan – 1 page
  • PI(s) Biosketch(es)

A full application will be submitted through an online REDCap form by invitation only following successful completion of the pre-application. 

Application Review Process

The Ohio State CTSI participates in a national CTSA External Reviewer Exchange Consortium (CEREC) to improve fairness in the scientific review process and better match applicants with feedback from experts in their respective fields. Trained patient and community reviewers are also included in the grant review process. In submitting an application, you agree to allow reviewers external to The Ohio State University and Nationwide Children’s Hospital to access to your application materials.

Funding

$25,000 - $35,000 in direct costs can be budgeted for the 12 month project. No cost extensions are not allowed, thus unspent pilot funds by 12 months will not be available for further research. Salary support for faculty may be requested under the following guidelines:

  • Assistant Professor 10% effort up to NIH CAP
  • Associate professor 5% effort up to NIH CAP
  • Full professor 2.5% effort up to NIH CAP

Graduate student and technician support, as well as laboratory supplies, are permitted. Notification of awards will be made no later than January 31, 2026. Funds will be available for the next fiscal year, 08/01/2026 to 07/31/2027, to conduct the proposed research. Funds will not be available after 7/31/2027. 

Support for dissemination of validated methods across the regional and national CTSA networks for broader translational science impact will be provided to awardees.

Additional Important Information

If the study meets human subject research criteria, IRB approval documentation is required for NCATS Prior Approval Submission. IRB submission must be submitted by March 13, 2026, or the offer for funding will be withdrawn.

Full applications will be sent to 1-2 external reviewers with expertise in the subject matter. All applications will be scored on each of the review criteria using NIH 9 point scale along with written reviews. Full proposals will be subject to a NIH-type study section assessment and interactive discussion based on the submitted written feedback from external reviewers, institutional context and the overall relevance to the mission of the CTSI.

Contact Info

Jasmine Neal, MPH

Program Manager of theClinical and Translational Science Pilot (CTSP) Program

Matthew Ringel, MD

Co-Director of CTSI Clinical and Translational Science Pilot (CTSP) Program

Henry Xiang, MD, MPH, PhD, MBA

Co-Director of CTSI Clinical and Translational Science Pilot (CTSP) Program
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