Advancing today’s discoveries to improve health for all.

Research Support Series: Securing Industry Support for Your Research

Is LifeScale the Right Tool for Your Research?

computer data cloud

Is LifeScale the Right Tool for Your Research?

LifeScale is designed to simplify access to clinical data for research by providing access to the broad data it holds without the need to perfectly specify what you’re looking for up front. This both accelerates access to data and eliminates the requirement that you know precisely what data you need before getting underway with exploration and analysis.

Unlike requesting data via the Honest Broker process, access to LifeScale requires approval by the LifeScale Governing Board and signing a Data Use Agreement (DUA). Access to LifeScale grants you access to all of the LifeScale Core Data.

Should you ultimately need identified data to conduct a study, you can complete exploratory analyses in LifeScale’s coded limited dataset, identifying all the data you need, then submit your analysis code and an IRB-approved protocol for identified data access via the Honest Broker process to obtain identified data. This is especially useful when identified data is ultimately needed but exploration is required to identify the variables needed for an analysis.

When you’ve created something within the LifeScale environment that you want to move or copy out of the environment, such as tables and figures for a manuscrip, an Honest Broker designated by the LifeScale Governing Board reviews it.

Existing Use Cases Include:

  • Predictive modeling in oncology
  • Risk assessment for surgery
  • Chronic disease research (e.g., eye disease, asthma)
  • Machine learning applications (e.g., LLM evaluation, fairness-aware AI)

LifeScale may be the right fit if you want to:

  • use structured clinical data across time
  • integrate social, clinical, and behavioral data sources
  • collaborate in a secure cloud workspace
  • analyze large datasets using R, Python, SAS or Scala

Other tools may be a better fit if you:

  • prefer drag-and-drop tools and want to avoid writing code
  • need rapid access to patient counts for feasibility and cohort discovery
  • need real-time EHR data
  • need quick exploratory analysis of prepared data
  • need access to data not available in LifeScale

To determine if LifeScale is the right tool for your research, you can schedule a LifeScale Consultation with the Triage Team by emailing lifescale@osumc.edu or attend an upcoming Office Hours session.

Next, take a look at what knowledge and skills you and your team will need to be effective LifeScale users.


 

 

LifeScale Data and Governance

LifeScale Data and Governance

Datasets

Data in LifeScale comprise two categories: LifeScale Core Data and LifeScale Bring Your Own Data (BYOD).

LifeScale Core Data are the data accessible to all LifeScale users, and are supported by the LifeScale Team. Core Data includes data from:

  • The Ohio State University Wexner Medical Center
  • Nationwide Children's Hospital
  • Ohio Opportunity Index and Ohio Children’s Opportunity Index (area-level social determinants of health)

Information about LifeScale BYOD is available by contacting the LifeScale Team at lifescale@osumc.edu.

LifeScale Governance

The LifeScale Governing Board serves as organizational stewards and is responsible for reviewing access requests, proposed data changes and disclosures.

LifeScale Leadership

Timothy Huerta, PhD

CRIO and Associate Dean for Research Information Technology, The Ohio State University College of Medicine and Wexner Medical Center

Chris Bartlett, PhD

Associate Chief Data Sciences Officer, Abigail Wexner Research Institute at Nationwide Children’s Hospital
Professor of Pediatrics and Biomedical Informatics, The Ohio State University College of Medicine

How to Use LifeScale

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How to Use LifeScale

Accessing LifeScale

LifeScale can be accessed via any web browser from any device on the medical network, from anywhere in the world on a medical center device via the medical center VPN, or from anywhere in the world on nearly any device using Horizon.

Google Chrome is the recommended browser.

Log in using your medical center userID and password.

Once logged in, you can view the available tables comprising the LifeScale Core Data under ‘filteredaccessx’.

Analysis Tools in LifeScale

Within the Databricks environment, you can use Python, R, SQL and Scala.

Guidelines for Saving Data, Files and Notebooks

To assist you and your team in efficiently utilizing the Databricks system, we recommend referring to the following links for detailed instructions on saving data, files, and notebooks:

  1. Delta Tables Tutorial: This tutorial provides comprehensive guidance on working with Delta Lake, including creating and managing Delta tables, which are the default table format in Databricks.​
  2. SQL Reference for Volumes: The SQL reference for volumes offers insights into leveraging volumes for storage within the Databricks environment.
  3. Unity Catalog Volumes Documentation: Unity Catalog Volumes enable governance over non-tabular datasets by representing logical storage units in cloud object storage. This documentation explains how to create and manage volumes for organizing and storing files within Databricks.

Exporting From LifeScale

When you’ve created something within the LifeScale environment that you want to move or copy out of the environment, such as tables and figures for a manuscript, an Honest Broker designated by the LifeScale Governing Board reviews it.

Getting Access to LifeScale

The steps below explain how to get access to LifeScale

Once you have concluded that LifeScale is the right tool for your needs and that you and your team are equipped to use it, the next step is requesting access:

  1. Request access: Complete the intake form.
  2. The LifeScale Team triages your request: The LifeScale Team receives the request and checks if it is complete. If it is not, the LifeScale Team will contact you to schedule a consultation.
  3. The LifeScale Governing Board reviews your request: The LifeScale Team sends the completed request to the LifeScale Governing Board, who will review and adjudicate the request. Approved requests proceed and any rejections will include the reason(s) for rejection as well as guidance for resubmission.
  4. The LifeScale Team gets things ready for you: Upon approval, the LifeScale Team builds the LifeScale Workspace, assigns access privileges and delivers a detailed welcome messages to the Project PI.

All communications are conducted via email, and lifescale@osumc.edu is the point of contact for all LifeScale matters.

This process, start to end, generally requires at least four weeks to complete. In the meantime, you may need to obtain medical center guest accounts for any members of your team who do not currently have a medical center computing userID and password.

Getting Ready for LifeScale

Man downloading files on computer

LifeScale

In addition to evaluating whether LifeScale is the right tool for your needs, please review what’s needed to be an effective LifeScale user.

Prerequisites to Access LifeScale

There are formal prerequisites for accessing LifeScale, and there are knowledge/skill-based prerequisites for being an effective LifeScale user.

Formal Prerequisites

Compliant access to LifeScale requires completing and maintaining the following throughout your period of use. Certifications/evidence of completion of these requirements will be requested from you and your team as part of the LifeScale intake process.

An IRB approval letter is required if you are an Nationwide Children's Hospital employee, are requesting Nationwide Children's data or are requesting to add new data to LifeScale. Please contact lifescale@osumc.edu with any questions about this requirement and how to best meet it. No such letter is required for Ohio State employees who are not requesting Nationwide Children's data or new data.

LifeScale Requires LifeSkills

Other than the formal prequisites , you should be comfortable with:

  • Epic’s Caboodle data model
  • Databricks tools and workspace navigation, including fundamentals of computational notebooks
  • Writing code in Python, R, SQL or Scala and using markdown for formatting
  • The responsible and secure handling of sensitive health data - HIPAA and Ohio State Institutional Data Training Required for access to Ohio State Health System Data in LifeScale

Getting Started with Azure Databricks

If you or your team members are new to Databricks, we recommend reviewing the following guide to familiarize yourself with the platform's interface and core functionalities:

Databricks UI and BasicsThis guide provides an overview of the Databricks workspace, how to navigate the UI, manage notebooks and use essential features. By following this guide, your team can quickly become proficient in using Databricks for research and collaboration.

Now that you’ve evaluated whether LifeScale is the right tool for your needs and what you’ll need to be effective using it, review how to get access to LifeScale.

2026 CTSI Translational Science Pilot Award Timeline

2026 CTSI Translational Science Pilot Award Timeline

Release Date

August 15, 2025
Request for applications is released.

Pre-Application Due Date

September 19, 2025
Pre-application must be submitted by this date to be considered.

Invitation to Full Application

September 30, 2025
Pre-applications selected to advance to submit full applications will be notified by this date.

Full Application Due

October 31, 2025
Completed applications are due.

CTSI Review

December 2025
The CTSI will review all completed applications to determine awards.

Funding Decisions

January 31, 2026
Funding decisions will be made by the end of January 2026.

Grant Start Date*

August 1, 2026
*Start date is contingent upon NCATS Prior Approval
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